Unable to add date and sign W9 IRS tax form using Adobe Reader

Unable to add a signature date on your downloaded IRS W-9  form? Here are 3 possible solutions for you.

1) Print To PDF before signing

  • Fill out the PDF form as you normally would with all the details needed except for your signature and signed date.
  • Print the filled out PDF and save to PDF instead of printing to paper.
  • Open “printed” PDF and add signature date and signature.

End results on your W-9 form will look something like this

It appears that Adobe Reader does not allow you to add freeform text to a document if there are fillable fields. The IRS has not made the signature date area a fillable field. “Printing” the W-9 form to PDF flattens the file and removes the fillable fields thus unlocking the ability to add freeform text and a signature.

2) Certificate-based signature

Follow Adobe’s instructions found at https://helpx.adobe.com/acrobat/using/certificate-based-signatures.html

End results on your W-9 form will look something like this

3) Print, Sign with Ink, Scan

  • Fill out the PDF form as you normally would with all the details needed except for your signature and signed date.
  • Print filled out form to paper.
  • Sign and date with ink.
  • Scan signed form.

Related threads with a good number of frustrated users:

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MikeGrace

I am a Geek! I hope you enjoyed this recent post.

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